Notice of Annual General Meeting 2022

The Parkour Earth Annual General Meeting (AGM) will be held on Saturday 3rd December 2022 at 8:00 UTC online in various locations via Microsoft Teams (a link will be provided to Members not less than 7 days prior to the meeting).

Therefore, this provides 30 clear days' notice of the Parkour Earth AGM. In preparation for AGM, the following documents will be made available;

• AGM Agenda (Issued to members not less than 15 days prior to the meeting)

• AGM Minutes from Saturday 4th December 2021 (issued with the agenda)

• Annual Report (issued with the agenda)

• Motions from the Board (issued with the agenda)

• Elected Director Nomination Form and Elected Director Role Description – (Nominations must be received no later than 10 days prior to the AGM, 09:00 UTC 23rd November 2022)

• Voting / Proxy Voting Forms (Issued to members not less than 7 days prior to the meeting)

Elections

As part of the AGM, Parkour Earth is inviting nominations for up to 2 Elected Directors to join the Board of Parkour Earth.

As per our current Memorandum & Articles of Association:

• 22.1. Subject to Article 22.2, any Voting Member may nominate individuals to be Elected Directors. Any nomination must be made on the form prescribed from time to time by the Board and signed by the nominee. Any nomination must be seconded by another Voting Member. Voting Members may only nominate up to one candidate and second one candidate for each post and the form must be completed and returned to the Chief Executive not later than 10 days before the date of AGM (09:00 UTC 23rd November 2022) and/or General Meeting at which the election is to be held

• 22.2. In respect of the following appointments, the following provisions shall also apply:

  • 22.2.3. In order to be nominated for election as an Elected Director, the nominee must be (i) nominated by a Member National Federation, (ii) be a member of their nominating Member National Federation or an individual who is an officer or employee (with a position of responsibility) (or member) of a legal person or organisation that is a member of a Member National Federation and (iii) a resident or citizen of that nation/territory

• 22.3 Prior to the election, all nominees shall be given an opportunity to address the Board, such address being no longer than five minutes. The Board shall have no longer than 15 minutes to ask any questions of the nominees following the nominee’s address

Member Proposals

• 27.1. Any Voting Member shall be entitled to have included on the agenda of AGM and General Meeting any matter, motion or proposal. Such matter, motion or proposal shall be accompanied by an explanatory statement in summary form . . .

• 27.2. All proposals submitted by Voting Members for consideration at General Meeting must be received by the Federation not less than 21 days prior to the relevant meeting (09:00 UTC 12th November 2022) at which they are to be discussed

Member Attendance

• 27.3. Each Voting Member shall be entitled to appoint two delegates to attend at AGM and General Meeting. Each voting member shall have 1 vote (that is votes per member and not votes per delegate). In addition, each Voting Member shall be entitled to appoint one further person to attend an AGM and/or General Meeting as an observer who shall have no entitlement to vote or speak (except that an observer shall be allowed to speak with the permission of the Chair)

• 27.4. At meetings of the Federation, an individual may only represent (either as delegate or observer) one member, and may not vote or speak on behalf of another member (except as duly appointed proxy of another member), and shall if required produce to the Board evidence sufficient to satisfy the Board that he/she is a properly appointed delegate of the member that he/she claims to represent

• 27.5. At meetings of the Federation, directors shall not be permitted to represent a member in any capacity whatsoever

Notes:

• All current Parkour Earth Members are invited to attend. All members must RSVP by 09:00 UTC on Thursday 1st December 2022 if they wish to attend, this will help us in our planning and administration of the AGM. Members are able to appoint a proxy to attend and vote in their place.

• Entitlement to attend, speak and vote is based on the Federation’s current Memorandum & Articles of Association. All proxy votes must be received by email by 09:00 UTC on Friday 2nd December 2022.

• If you have any queries relating to the AGM please contact our Chief Executive – Dr Damien Puddle on damien.puddle[at]parkour.earth.